Amazon seller bookkeeping starts with financial settlement detail rather than assuming the payout is gross sales. Fees, refunds, reserve movements and timing can explain differences from order activity. Provide the settlement reports and bank records for the accounts in scope, with inventory records assessed separately.
Get help with your monthly booksPractical records guidance · Updated October 8, 2026 · Fictional examples
Amazon provides payment and settlement reports describing activity within settlement periods. Identify the account, dates and currencies and retain the transaction references. Comparing an order report with a bank deposit without those adjustments can leave an unexplained difference.
Inventory purchases, stock remaining, returns and the valuation method affect the business’s accounting differently from the payout calculation. Matching the bank receipt does not establish product profitability or confirm the inventory balance.
Illustrative example · Fictional data
Illustrative settlement: $6,000 of collections, $400 of refunds and $900 of fees leave $4,700 before any reserve movement. If another $200 is held back, the deposit is $4,500 in this simplified example. The held balance is a separate question, not automatically another fee.
They serve different views of activity and timing. The reviewer needs compatible dates and the financial adjustments explaining the deposit.
No. Product cost, inventory and other operating costs are not established simply by subtracting settlement fees from the deposit.
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