Bookeeping.us provides monthly bookkeeping for US businesses in their own accounting software. AI assists with preparing the records. Your named bookkeeper checks the work, resolves unclear transactions with you and delivers reviewed books and reports on the agreed month-end schedule.
Let’s Talk About Your BusinessYour own software. Manual uploads welcome. Scope and price agreed first.
If categorizing transactions keeps slipping down your list, balances do not match your statements, or the month closes without useful reports, we help you establish a repeatable monthly routine.
| Monthly work | What you receive | What we agree first |
|---|---|---|
| Transaction categorization | Records organized into the agreed accounts, with AI assisting the preparation. | Transaction limits and any specialist coding. |
| Account reconciliation | Monthly checks against the statements and account records you provide. | Bank, card, processor and other accounts covered. |
| Questions resolved with you | A request for business context on entries that are unclear. | Who responds and when answers are needed. |
| Human review | Books checked by your named bookkeeper before finalization. | Review responsibilities and handling of exceptions. |
| Month-end reporting | The reports specified in your proposal, in your accounting software. | Report types, accounting basis and delivery conditions. |
| Dedicated support | A named bookkeeper and a dedicated account manager. | Communication and escalation arrangements. |
We work in QuickBooks, Xero or Sage. Already using a different system? We review the workflow with you before agreeing the service. If you are starting without software, we help assess a suitable setup and explain the subscription and setup costs.
Manual statements and supporting documents are an option. We agree the onboarding workflow and access permissions before you share financial records. Your initial enquiry only needs your contact details and a description of the help you want.
Our online bookkeeping services are delivered remotely, with a person responsible for the books. You keep access to your own accounting account.
We assess the software, records, accounts, reporting needs and any backlog. Your proposal explains the monthly scope, fee and delivery schedule.
Supply complete statements and supporting documents through the agreed onboarding workflow. Your account manager helps coordinate records needed for the month.
AI-assisted preparation supports the bookkeeper’s work. The team checks the records against the information supplied and identifies entries needing context.
You explain unclear business transactions before finalization. Missing documents or unanswered questions can affect the delivery schedule.
Your named bookkeeper checks the work and hands over the agreed monthly books and reports in your accounting software.
The service focuses on month-end delivery. Catch-up for missing periods and cleanup for recorded errors have their own assessed scope and timelines.
Illustrative example · Made-up data
Here is a simplified month for a fictional service business using accrual bookkeeping. It shows how records inform the reconciliation and reports. This is not a customer result or a full set of financial statements.
01 / Understand the processor deposit
The processor summary explains the payout: $12,000 − $500 − $350. Net revenue is $11,500; the $350 fee is an expense, not a reduction hidden inside sales.
02 / Check the bank movement
These are all the bank movements in this example, with no timing differences. Matching the balance still leaves a question: what was the $90 purchase for?
The card description is unclear. Your bookkeeper asks for the business purpose. In this example, the owner confirms it was office supplies for the month; the $90 is then recorded as an expense.
04 / Include the unpaid bill
A $300 utility bill relates entirely to this month and remains unpaid at month-end. In this accrual example, it is recorded as a $300 expense and a $300 payable. It does not reduce this month’s bank balance.
This timing difference is why profit and cash are different figures.
05 / Review the simplified report
Assumptions: all sales are earned and settled within the month; refunds reduce those sales; paid invoices and supplies are current-month operating expenses. There are no taxes, inventory, payroll, loans, depreciation or other movements in this example. Real reporting depends on your records and agreed scope.
Organizing the year-end handoff? Use our business tax records checklist to identify the reports, supporting records and questions to discuss with your tax preparer.
Accrual bookkeeping records revenue when it is earned and expenses when they are incurred, rather than only when cash changes hands. Your monthly work can include agreed adjustments and supporting schedules for unpaid invoices, bills and prepayments.
Tell us what your business needs before we quote. Complex revenue recognition, inventory valuation, consolidation and specialist schedules require their own assessment. We confirm the accounting basis and the adjustments covered before starting.
Background on accounting methods: IRS Publication 538. Your tax professional should advise on tax-method requirements for your business.
Outsourced bookkeeping services should start with a clear agreement. Your account count, transaction volume, record condition, accounting basis and reporting needs determine the work.
Software subscriptions, setup, migration, catch-up, cleanup and specialist reporting may add costs. We agree those before starting the additional work.
Tax filing, payroll processing, audit and daily bookkeeping are outside the core monthly service unless separately agreed.
Comparing providers? Our bookkeeping cost guide explains published plan prices, scope differences and the total for the first 12 months.
Tell us about the way you earn, spend and report. We assess small, midsize and enterprise requirements before agreeing the work, including any additional entities or complex workflows.
Behind on your books? Discuss catch-up or cleanup so the ongoing monthly service starts from an agreed baseline.
No. You can supply complete monthly statements and documents manually. During onboarding, we agree how to share those records and which accounts need statements. A live bank connection is optional.
Yes. The work takes place in your own QuickBooks, Xero or Sage account. If you use another system, we assess its workflow before committing. If you need software, we discuss a suitable setup and list any subscription, setup or migration charges in your proposal.
Your named bookkeeper reviews the work and resolves unclear entries with your input before finalization. Your dedicated account manager is your contact for service updates and records needed. The proposal sets out their responsibilities and how to raise an issue.
Your proposal specifies the reports you will receive. These may include a profit and loss statement and balance sheet, depending on your agreed accounting basis and scope. Additional reporting, entities or specialist schedules are assessed before they are included.
We quote after reviewing your transaction volume, number of accounts, accounting basis, reporting needs and the condition of your records. The proposal lists the monthly fee, service limits and additional charges. Software, setup, catch-up and specialist work may cost extra.
We agree a month-end delivery schedule before starting. It depends on receiving complete records and your answers to outstanding questions by the agreed dates. Catch-up and cleanup have separate timelines, assessed from the historical records.
Yes. We agree which accrual adjustments and supporting schedules your monthly scope covers. Tell us about unpaid customer invoices, supplier bills, prepayments and other timing adjustments when we assess the work. Complex revenue recognition or consolidation requires a separate assessment.
We assess missing periods and existing-record issues first. Catch-up brings missing months up to date; cleanup addresses problems in recorded periods. We agree the project scope, price and timeline separately before establishing the baseline for regular monthly work.
This is a managed online bookkeeping service, with people responsible for the work. AI assists the team within the agreed accounting workflow. You outsource the monthly bookkeeping while keeping your own accounting software; you are not buying a standalone AI tool.
The core service is monthly bookkeeping and the agreed month-end reports. Tax filing, payroll processing, daily bookkeeping, audit and other specialist work are outside the core scope unless separately agreed. We can discuss the records and reports your tax professional needs.
Share what you need help with. We’ll discuss your records, software, reporting and any backlog, then confirm scope and price before you decide.
A short enquiry is enough to start. Please keep passwords, account numbers and financial documents out of this form.