Understand each payment source
Identify the channels and processors behind your deposits. Compare their supported financial activity and balances instead of treating every bank receipt as another sale.
Ecommerce bookkeeping services.
Your store is making sales. Your books should explain where the money went. Bookeeping.us helps US ecommerce businesses reconcile payouts, organize refunds and fees, and receive reviewed monthly reports in their accounting software. AI supports preparation; your named bookkeeper checks the work and resolves questions with you.
Get my bookkeeping quoteAI-assisted work. A named bookkeeper. A dedicated account manager.
Make month-end clearer.
A busy store can still leave you guessing about cash. Bank deposits omit part of the story: fees, refunds, unsettled payments, stock costs and bills. We bring the agreed financial records together so month-end is easier to explain.
Make operating costs visible
Organize supported shipping, advertising, software and supplier costs in agreed categories. Stock purchases and cost of goods sold need a consistent, separately assessed method.
Get reports you can discuss
Agree a monthly profit and loss statement, balance sheet, reconciliations and outstanding questions. Channel, product or currency breakdowns depend on records, software and explicit scope.
Records we’ll discuss
Start with your channel/payment account list, financial activity and settlement exports, complete statements, supplier bills and the last accepted reconciliations. Identify currencies, stock systems, refunds, holds and existing integrations before sharing the records.
Manual statement uploads are an option. A bank connection is not required.
Reports & agreed scope
We assess QuickBooks, Xero, Sage or your current accounting setup. Your named bookkeeper checks the agreed work; your dedicated account manager coordinates inputs and updates. Record dates, included accounts, limits, extra-work fees and the delivery schedule are confirmed in your proposal.
We work in QuickBooks, Xero, Sage or your current software after checking the workflow. Your proposal confirms the accounts, transaction limits, reports, fees and delivery schedule.
Explore the monthly bookkeeping service for the process, deliverables and scope.
Missing historical months? Explore catch-up bookkeeping. If recorded balances look wrong, see bookkeeping cleanup.
Choose help for
the problem you have.
The records are current
Discuss recurring monthly bookkeeping for the channels, accounts and reports you need. We assess the workflow before confirming a delivery commitment.
Months are missing
Start with a catch-up assessment. We identify the periods, available exports and opening balances before agreeing a timeline.
The totals look wrong
Explore bookkeeping cleanup for duplicate sales, unclear processor balances or incorrect historical entries. Investigate the cause before forcing a match.
A month-end checklist.
Beyond the bank feed.
Confirm the business, period, currency and report definition for every source. Complete records make a more useful starting point than several totals that happen to be close.
| Record | What it helps explain |
|---|---|
| Store and payment-source list | Which entity receives the money, all channels and gateways involved, currencies, bank destinations and the existing accounting connections. |
| Sales, returns and refund summaries | Order activity, discounts, shipping charged, tax amounts and adjustments under the source report’s definitions. Check dates rather than equating every total with deposits. |
| Processor activity and settlement detail | Opening/closing balances, charges, fees, refunds, disputes, reserves and payout references. Include separate providers rather than assuming the storefront covers all payments. |
| Bank, card and supplier records | Deposits received and supported operating costs, bills, credits and payments. Identify transfers and check whether the underlying activity is already posted. |
| Stock and cost information | Available quantity/value reports, supplier invoices, returns and adjustments for separately assessed inventory work. Missing or inconsistent cost inputs limit margin reporting. |
| Prior close and unresolved items | The last accepted reconciliations, opening balances and questions carried forward. An old unresolved amount should not silently become this month’s expense. |
Use the focused Shopify checklist or Amazon records guide to prepare inputs. See account-category planning before requesting a new reporting breakdown.
Illustrative example · Fictional store and processor
$11,475 in net activity.
$10,500 paid out.
This store starts the month with $1,250 at a processor. Customer payments are $12,500, refunds are $650 and fees are $375. The processor pays $10,500 into the bank. The records explain what remains outside the bank.
Activity during the month
Explain the
net movement.
- Customer payments
- $12,500
- Refunds
- − $650
- Processor fees
- − $375
- Net activity before payouts
- $11,475
Processor balance check
Explain what
has not paid out.
- Opening processor balance
- $1,250
- Net activity
- + $11,475
- Payout received in the bank
- − $10,500
- Closing processor balance
- $2,225
The $10,500 bank deposit is not the month’s customer payments or profit. The $2,225 closing processor balance still needs supporting detail. Do not label it all as a fee or add the payout as another sale if the underlying activity is already recorded.
Assumptions: one USD payment account, all stated activity belongs to this month, the payout reached the bank, and no other transfers, holds, disputes, currency conversions, taxes or adjustments. The fee is fictional. This is a balance-movement illustration, not a revenue-recognition policy, inventory calculation or taxable-income figure. Read the payout reconciliation guide and profit versus cash flow.
Close the month.
Keep the context.
Check the right report
Shopify distinguishes balance activity from revenue reporting. Compare periods, currencies and payout detail, and obtain separate records for providers outside Shopify Payments. Its activity report does not cover every gateway or platform billing fee.
Explain an outstanding balance
Stripe’s payout reconciliation report is designed for automatic payout batches; manual or instant payout arrangements need an appropriate alternative review. Your bookkeeper checks the actual setup and supporting balance activity rather than promising one report fits every account.
Review stock inputs separately
A quantity report and a supported inventory value answer different questions. Shopify documents a change from Available to On hand quantities from October 1, 2026; earlier data retains its previous basis. Check definitions when comparing periods, and flag missing cost inputs before relying on a margin.
Leave a clear handoff
Receive the reports agreed for your scope, with unresolved financial questions raised before finalization. We discuss the records your accountant needs. Daily order administration, stock operations and specialist tax work are separate responsibilities.
Review the QuickBooks or Xero workflow and what affects a bookkeeping quote. We assess your current setup before proposing software changes.
Your questions, answered.
What does monthly ecommerce bookkeeping include?
We agree the stores, payment sources, bank/card accounts, records and reports included. The work can cover supported sales and refund records, processor fees, payout and account reconciliation, operating expenses and reviewed financial reports. Your proposal states volume limits, the monthly fee, extra charges and delivery dependencies. Stock valuation, tax filing and new integrations need separate assessment.
Can you work with Shopify, Amazon and more than one payment processor?
We assess the exports and accounting workflow for each store, marketplace and payment account before confirming support. Shopify Payments, PayPal and other providers may need separate records. Product names do not guarantee an integration or support for every edition, currency or report. Your proposal lists the accepted channels and accounts.
Why can my sales, payout and bank totals all be different?
They describe different activity and dates. A payout can include earlier payments, refunds, fees or adjustments, while funds may remain with a processor at month-end. Your bookkeeper compares the relevant records and opening/closing balances, checks timing and asks about differences. Neither a matching deposit nor an unexplained adjustment proves that all sales are correctly recorded.
Do I need to connect my bank or buy a new integration?
No bank connection is mandatory. We can assess a manual statement/export workflow. Existing integrations are checked to understand what they already post before more entries are added. A new connector, subscription, migration or repair is separately scoped; its cost and suitability are confirmed before you commit.
Are inventory valuation and product-level profit included?
They are separately assessed reporting needs. We need supported stock quantities, supplier costs, returns, adjustments and an agreed accounting method before promising inventory or cost-of-goods-sold schedules. A payout reconciliation does not establish product profit. We identify missing inputs and reporting limitations rather than invent a verified stock value or margin.
Will you calculate and file ecommerce sales tax?
Sales-tax registrations, nexus decisions, calculations and filings are outside the core monthly bookkeeping offer. We can discuss organizing the financial records requested by your tax professional. Agree who handles tax amounts and remittances for each channel; a platform report or calculation fee alone does not establish that a filing was completed.
How much do ecommerce bookkeeping services cost?
We quote after reviewing channels, entities, payment sources, currencies, account volumes, accounting software, existing records and requested reports. The proposal identifies the monthly fee, included limits and additional charges. Missing months, cleanup, software and specialist schedules may cost extra. We do not apply a universal ecommerce package price or promise a percentage saving.
Who checks the work and helps resolve questions?
A named bookkeeper reviews the agreed records and reports before finalization, and asks your business contact about unclear transactions. A dedicated account manager coordinates records and updates. AI supports preparation within the assessed workflow; responsibility for reviewing the books remains with a person.
Can you take over when earlier months are missing or incorrect?
We first assess the last accepted reconciliations, opening balances, channel histories and integration postings. Missing periods are catch-up work; incorrect existing records can require cleanup. Both have separate fees, records and timelines. Recurring monthly work starts from the baseline agreed with you, rather than assuming every old difference is a current-month fee.
A clear next step
for your books.
Tell us which stores, payment providers and accounting software you use, and whether you need monthly books, missing months or corrections. Include the reports you want to understand. We will assess fit, records, scope and price before starting.
Please share a short description only. Keep financial documents, passwords and account numbers out of this enquiry form.
Your books.
A clear next step.
Tell us what you need help with. We’ll discuss the work, records and price before you decide.
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