Rental owners and investors
Agree how each property and legal entity is identified, so rent receipts and supported costs reach the right records.
Real estate bookkeeping services.
Bookeeping.us provides monthly real estate bookkeeping for US rental owners and property businesses. We organize the agreed property and entity records, reconcile included accounts and prepare reviewed reports in your accounting software. AI assists preparation; your named bookkeeper checks the work and asks you about unclear transactions.
Book a 30-minute callAI-assisted work. A named bookkeeper. A dedicated account manager.
Make month-end clearer.
A rent payment, an owner transfer and a loan payment mean different things in your books. When everything lands in the same categories, the bank balance alone cannot explain how a property is performing.
Property management businesses
Separate your business activity from money held for others. Client-money and trust-account requirements need a specific assessment before acceptance.
Agents and other property businesses
Discuss commission statements, operating expenses and the accounting workflow relevant to your business. Rental and agency reporting needs are assessed separately.
Records we’ll discuss
Prepare the property and entity list, complete bank and card statements, rent summaries, management statements, supplier invoices and loan records. Identify any accounts holding tenant or client funds before we scope the work.
Manual statement uploads are an option. A bank connection is not required.
Reports & agreed scope
Agree the monthly profit and loss statement, balance sheet and any property-level view your software and records can support. Your proposal identifies the properties, entities, accounts and reports included. Consolidation and specialist schedules are assessed separately.
We work in QuickBooks, Xero, Sage or your current software after checking the workflow. Your proposal confirms the accounts, transaction limits, reports, fees and delivery schedule.
Explore the monthly bookkeeping service for the process, deliverables and scope.
Missing historical months? Explore catch-up bookkeeping. If recorded balances look wrong, see bookkeeping cleanup.
Start with the property.
Keep the context.
Your bookkeeper needs more than a combined bank total. These records help connect the monthly activity to the property, account and legal entity involved.
| Record | What it helps us check |
|---|---|
| Property and entity list | Which entity owns or operates each property, the related accounts and the reporting labels already used. A property label is not a substitute for separate entity records. |
| Rent summaries and management statements | Rent received, amounts outstanding, management fees and adjustments. Where a manager remits a net amount, compare it with the activity behind the deposit. |
| Bank and card statements | Receipts, payments, transfers and balances for each included account. Manual statement uploads are an option; a live bank connection is not required. |
| Supplier invoices and property costs | The property, purpose and payment behind maintenance, utilities and other costs. Flag larger projects for your accountant’s repair-versus-improvement assessment. |
| Lender statements and schedules | The principal, interest, escrow and other components of a payment, rather than classifying the entire bank withdrawal as one expense. |
| Deposit and owner-movement records | The lease terms, refunds and purpose of owner transfers. Identify funds held for others so the required handling can be assessed separately. |
See the guides to loan payment records and owner contributions and withdrawals. Your accountant confirms the treatment for your entity and circumstances.
Illustrative example · Fictional data
The cash left over
isn’t the whole story.
Maple House collects $3,600 rent, pays $900 operating costs and makes a $1,400 loan payment. The lender’s statement splits the payment into $1,100 principal and $300 interest, with no escrow or other charges. All activity belongs to the same month; there are no unpaid items.
Cash movement this month
$1,300 added to cash.
- Rent received
- $3,600
- Operating costs paid
- − $900
- Full loan payment
- − $1,400
- Net cash movement
- $1,300
Simplified income view
$2,400 before other adjustments.
- Rent for the month
- $3,600
- Operating expenses
- − $900
- Interest expense
- − $300
- Subtotal before depreciation, tax and other adjustments
- $2,400
The $1,100 difference is the principal repayment, which reduces the loan balance in this example. Treating all $1,400 as interest would distort both the expense and the loan balance. Your bookkeeper checks the lender’s records and agreed treatment.
These are simplified monthly movements, not closing account balances, taxable income, investment returns or distributable cash. The example excludes depreciation, tax, escrow, deposits, accruals and other adjustments. Read more about profit versus cash flow.
A clearer month-end.
With someone to ask.
Agree the property reporting setup
We assess the property list, entities, accounting basis and software. Property-level views in QuickBooks or Xero depend on the edition, setup and records available.
Check the records and ask for context
Your bookkeeper checks the included accounts and raises unclear deposits, transfers or costs with you. A named human reviewer checks the agreed work before finalization; your dedicated account manager coordinates records and updates.
Deliver the reports in your proposal
Agree the monthly reports, property views and delivery dependencies in advance. Missing periods and incorrect historical balances are assessed before the regular monthly baseline is established.
Explore the monthly bookkeeping scope and account-category planning guide. Trust-account compliance, legal advice, tax filing, depreciation decisions, purchase or sale accounting and consolidation require separate professional assessment and are not automatically included.
Your questions, answered.
Can you separate bookkeeping by property?
We can assess property-level categories and reporting in your software. Your proposal confirms the properties, entities, accounts and reports included, along with any setup or separate consolidation work.
Who will manage and review my books?
Your dedicated account manager is your main contact for updates and records needed. A named bookkeeper manages the work, resolves questions with you and reviews the books before finalization.
Can you help if my books are behind?
Yes. Catch-up and cleanup are assessed separately, with their own agreed records, price and timeline. Regular monthly bookkeeping starts from the baseline agreed with you.
How do you handle rental deposits and owner transfers?
We ask for the lease or transaction purpose and identify money that needs separate treatment from rent and operating expenses. Deposits, owner contributions and withdrawals are not interchangeable categories. State-specific deposit and trust-account obligations, and tax treatment, need the appropriate professional assessment before work is accepted.
Does the full mortgage payment count as an expense?
A mortgage payment may contain principal, interest, escrow and other charges. Principal generally reduces the loan balance, while interest and other components follow the agreed accounting treatment. We need the lender’s breakdown; a bank withdrawal alone does not establish the split. Your tax professional determines deductibility.
How much do real estate bookkeeping services cost?
We quote after assessing the properties, legal entities, accounts, transaction volume, accounting basis and reports required. Your proposal lists the monthly fee, included limits and additional charges. Historical cleanup, catch-up, new software, consolidation and specialist schedules may cost extra.
Your books.
A clear next step.
Tell us what you need help with. We’ll discuss the work, records and price before you decide.
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