Shopify bookkeeping needs more than the bank deposit total. Identify which financial reports describe orders, payments, refunds and settlements, and include other gateways or channels used by the store. Your bookkeeper assesses the exports and how they already enter the accounting system before preparing additional entries.
Get help with your monthly booksPractical records guidance · Updated October 8, 2026 · Fictional examples
Order, payment and payout dates may differ. Shopify Payments activity and settlement tools describe parts of the payment flow; other gateways have their own records. Confirm date ranges and currencies rather than expecting every report total to be identical.
An integration may already have posted sales and adjustments. Adding the payout again as a sale can duplicate activity. Check the ledger, settlement reference and processor balance before deciding how the bank receipt should be matched.
Illustrative example · Fictional data
Illustrative issue: a $1,000 customer payment is already recorded by an integration. A later $970 payout after a $30 fee appears in the bank feed. Adding $970 as another sale would count the same collection twice. The original posting and fee explain the settlement.
No automatic inventory valuation is included. Stock records and the applicable method require their own assessment.
Not necessarily. Other gateways, marketplaces and offline channels should be identified so the records package covers the agreed business activity.
Discuss your monthly records, missing months or incorrect balances. We’ll agree the work, records and price before starting.
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