A useful bookkeeping package combines complete account statements with records that explain the business activity. Bank descriptions show movements, but they may not identify what was bought, which invoice was paid or whether money was a loan or owner contribution. Agree the required records and delivery method with your bookkeeper.
Get help with your monthly booksPractical records guidance · Updated October 17, 2026 · Fictional examples
Include invoices, receipts, settlement summaries and relevant loan records. Add a short explanation for mixed or unusual purchases. Avoid treating every deposit as sales or every withdrawal as an expense before the purpose is known.
Use the sharing method agreed during onboarding. The website enquiry form needs a short description, not statements, passwords or account numbers. Confirm which financial summaries are needed before sending sensitive customer, patient or other personal information.
Illustrative example · Fictional data
Illustrative issue: a $900 withdrawal says only the supplier’s name. It might pay a current bill, buy equipment, repay a loan or cover a deposit. The related invoice and purpose determine what the reviewer needs to record; the bank description alone cannot settle it.
Not for every transaction. The supporting record and business context may be needed to explain the purchase, source or treatment.
No. Keep the initial form to a business description. The team confirms a document-sharing method during onboarding.
Discuss your monthly records, missing months or incorrect balances. We’ll agree the work, records and price before starting.
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