Client agreements
Identify retainers, project milestones, refunds and responsibility for media spending.
Marketing agency bookkeeping services.
Retainers, project billing and client advertising budgets need context before they enter an agency’s books. We organize the accounts in scope, reconcile monthly movements and review unclear items with you. Project categories and client-funded media are assessed so your reports explain the business rather than merely repeating the bank deposits.
Let’s talk about your booksAI-powered. Human-led. Month-end work with an agreed scope.
Start with the right question.
A client payment may combine your fee with money intended for advertising. Contractor bills, pass-through costs and retainers can fall in different periods, making a simple cash-in versus cash-out comparison misleading.
Useful inputs. Clear responsibilities.
Advertising activity
Supply platform invoices and information showing who contracted for the advertising.
Contractor bills
List creative, development and specialist costs with the client or project reference.
Customer balances
Provide invoices, deposits, credit notes and outstanding items at month-end.
Map the commercial arrangement
Discuss who provides the service and how the agreed accounting policy treats client-funded costs.
Connect costs to the agreed categories
Review invoices and contractor spending, reconcile accounts and identify unpaid balances.
Illustrative example · Fictional data
Follow the business event.
Illustrative question: a fictional client pays $12,000, including $4,000 intended for advertising. The agreement may affect whether that advertising component is revenue, a reimbursement or another balance. We request the contract and platform bill instead of automatically reporting a $12,000 agency fee or a $8,000 net fee.
Agree specialist work separately
Campaign management, daily budget monitoring and profitability dashboards are separate from the month-end bookkeeping scope.
Your proposal identifies the accounts, periods, reports, fees and delivery dependencies. A named human reviewer checks the agreed work. Manual statement uploads are an option; a bank connection is not mandatory.
Questions before
you get started.
Can reports separate our projects?
We assess project categories, source references and your software. The proposal confirms the reporting breakdown; a bank transaction alone may not identify the project.
Will you treat client ad spend as pass-through automatically?
No. The contract, responsibility and accounting policy determine treatment. We clarify the arrangement before applying categories.
A clear next step
for your books.
Tell us about your marketing, creative and digital agencies records, software and the periods needing support. We’ll assess fit, records, scope and price before confirming work.
Please share a short description only. Keep financial documents, passwords and account numbers out of this enquiry form.